The Event
Proactive Health is about supporting small business owners to have the combined reach of big business. They act as an advocate for a combined group of Allied Health Businesses working with The Dept. Of Veterans Affairs (DVA) and Profit for Purpose groups to provide access to the best quality Allied Health care available in Australia.
This conference took place over two full days in Queenstown, New Zealand, with delegates flying from Australia to gather for an annual awards event. Delegates attended a kick-off cocktail function on the first night. The next day they were transported to another location to attend a full day of conference activities. The event finished with a final dinner on the last night to say thanks and farewell to the delegates.
Client Brief
The client chose our all-inclusive event management service because they didn’t have the time to organise the event. The brief was to create a seamless event to make sure everyone relaxed and also had productive work time. The atmosphere and vibe needed to be open, welcoming and inclusive so attendees could freely mingle, speak up and work together as needed.
Why the client chose us
This was a repeat client and we’ve organised quite a few events for them before this conference and after. Our experience in organising large conferences helped us stand out and deliver a multi-day event internationally. We were also able to travel with the client and looked after every little detail to pull off a great experience.
Event Management Services Provided
- Creation of online event invitations and management of all delegate RSVPs.
- All communication with delegates – pre-, during and post-conference.
- Budget management and recommendations.
- Venue research and recommendations of the best conference, accommodation and break-out events.
- Researching, booking and managing all suppliers for AV, speakers, and delegate transport.
- Management and sourcing of all awards and merchandise for the event.
- Accommodation management for delegates, client attendees and required suppliers – including additional stays.
- Venue liaison – including run sheets, floor plans, key timings, and catering.
- Conference coordination – the primary point of contact for the venue, delegates and all suppliers.
How were the objectives achieved?
We created a conference schedule that focused on content on the first day and enjoyable, breakout activities on the second day.
The Results
- A high attendance rate with guests providing glowing feedback about the conference and how they couldn’t wait to be back the following year.
- The breakout activities were a hit creating deep discussions and breakthroughs that drove major strategic decisions for the brand.
Conclusion
The Gala Dinner raised over $X amount for the charity. It brought various stakeholders together on the night and raised awareness of the charity’s work among a new audience.
