This is the time of year when many people think, “It’s still too early to start planning a Christmas event,” and push it off for later. But that’s exactly how you end up stressed and scrambling at the last minute.
In reality, planning a Christmas event now is essential because by the time November rolls around, the best venues, suppliers, and entertainment will already be booked. Christmas is the busiest time of year for events, and once those dates are gone, they’re gone.
We even have one client who started planning their corporate Christmas party back in February! When it comes to festive events, it’s never too early to get organised.
Here’s why you should start planning your Christmas function as soon as possible:
1. The best venues book out fast
The most popular venues always go first during the festive season. Many function spaces limit exclusive bookings to cater for open walk-ins, which means prime dates and locations disappear quickly. If you delay, you’ll be left with awkward time slots or less-than-ideal venues for your Christmas event.
2. More time to plan an unforgettable experience
When you’re not rushing, you can create an experience that truly stands out. Early Christmas party planning gives you the flexibility to choose the best entertainment, theming, catering, and décor.
Otherwise, you’re left with whatever’s available – a Thursday morning slot in a venue no one’s excited about – because it was the only option left.
3. Secure the date before everyone’s calendar fills up
Think about how quickly your own calendar fills up as Christmas approaches. By mid-November, every weekend is packed with social events. The same goes for your staff, clients, or guests.
By planning a Christmas event early, you lock in a date before everyone else, ensuring your party becomes the priority – not just another event squeezed into a busy season.
4. Avoid last-minute costs and stress
Late planning often means higher costs, penalties for last-minute changes, and limited menu or entertainment options. With early Christmas function planning, you have time to confirm guest numbers, cater for dietary requirements, and avoid being hit with unnecessary surcharges.
Simply put, the more organised you are, the smoother, and more affordable, your Christmas party will be.
The bottom line? Start now.
It’s a no-brainer. Get ahead of the Christmas rush by locking everything in early. Future you will thank yourself when November arrives and you’re not scrambling to throw together a corporate Christmas party on top of everything else.
So don’t wait. Start planning your Christmas event today and give yourself the best chance at hosting a stress-free, unforgettable celebration.